Jan 5, 2016
New Mexico Dressage Association
Board Meeting
January 5, 2016
Board
Members present: Cindy Kavan-Winfield, Barbara burkhardt, Nance McManus, Dawn
Foster (treasurer), John Collins. Board Members absent: Harold Baskin, Donald
Simpson
Officer Reports
Nance
McManus was appointed Western Dressage Chair, with the approval of the Elected
Officers.
Secretary:
The Minutes of December 8, 2015 were accepted with the following note: There
was a $1,088.14 loss for the 2015 year. This was because of 2 large, expensive
clinics.
Treasurer:
Dawn Foster used Cindy Begay’s format for the Financial report. The loss of
$1,088.14 for the 2015 year is justified by 3 clinics in the year. A 1099 is
needed for Lisa Wilcox, John will try to get her address. There is still an
outstanding check to Laurel Peters, Barbara will call her. The secretary
(Barbara) will hold the 2nd P.O. Box key. The post officer is in
Placitas, box 971. Cindy will contact Donald Simpson about the $600 show
sponsorship. Insurance expires January 18th – Nance will look into
an alternative insurance co. $1364.79 for insurance last year. Directors
insurance is a 3 year term, about $1000 per year. The Pilates Clinic last year
shows a loss of $179. $110 of that should have been deducted from the Education
Fund, leaving a $69 loss for the Pilates clinic. The Lisa Wilcox clinic had a
loss of $3126.40.
Committee
Reports:
Schooling
Show 2016 Schedule (by Cindy):
March
.. CTF (date TBD)
April
3 – BFRA
……
- Los Alamos And/orCaballos TBD
May
7-8 – BFRA, Pilates Clinic
June
… either Santa Fe or Bryan Farm (Stanley)
July
or August - … Espanola ? (Barbara will manage if it’s at Espanola)
Espanola
will be Aug 14
Sept
24 – BFRA (Saturday)
October
… - CTF (John will check date of Regionals & NMDS show)
Membership: (Cindy)
84 members to date. This includes 5 in question, 2 need to pay, 3 did not pay
the $5 on-line fee. The glitch about the on-line fee has been fixed, the club
will absorb the $15. Barbara will mail out the books and welcome letters.
Awards:
Barbara presented numbers of sch. Show entries 2013 thru 2015: (these are
“averages”) 2013: Eng = 37; WD = 5; total = 42
2014: Eng = 35; WD = 4; total = 39
2015: Eng = 27; WD = 10; total = 38
The 2 best
venues (for number of entries) is Cherry Tree Farm and BFRA
Education:
Cindy presented a list of possible clinics for 2016. (list attached)
Education
Fund: Vouchers are in question. If vouchers were included in our application
for non-profit (503c3) vouchers would be ok. We don’t know if included. Cindy
and Dawn will research. We have $923.75 in the Education Fund. We CAN give
“grants” (toward education). Suggest give $25 or $50 grants to NMDA clinic
participants. Require 8 hours volunteering for a $25 grant. Limit cash in $25
per day at an event. NOT for show entries, not for Ride Re-ride ‘clinics’. Cap
at $75 cash in (for the year). The events that grants can be used is at the
discretion of the Board. Voted and passed. Board will discuss if Board Members
can participate in the voucher program later.
Suggested a
Carolyn Lindholm clinic: $300 a day plus transportation (airfare from Calif.)
Possible Ride-Re-Ride clinic Saturday, regular clinic Sunday, possibly in
September at BFRA. Dawn suggest perhaps having lecture type indoor clinics. Per
a 2014 survey: Mbrs want seat/position typeclinics, 2nd
Ride-Re-ride.
Juniors:
Possible chairs: Emily Fitzgerald; Kristen Valencia. Cindy will contact.
Possible meet and greet for juniors at Vista Sandia in January or February.
Western
Dressage: (Nance) The Board discussed the “job description” and WD Year End
Awards for inclusion in the Standing Rules. Nance emphasized it should not be
“WD Division” but rather just “Western Dressage.” Western Dressage is a
“standing committee” and a Board position (as of 8/4/15)
Banquet: (Jan
23). Cindy and John will meet with the caterer & pay the deposit for venue
and caterer. Nance will put together a “power point” slide show and coordinate
the DVD by Kathleen Martin (of Susan Reed’s century ride). John will get the
prizes and ribbons from Cathy. Cindy will make plaques for Amy Glenn (Gold
Medal winner) and Susan Reed (century ride). Nance has the Perpetual trophy.
Cindy will get 3 $50 gift certificates from Dan’s and authorized to spend $300
on raffle prizes. Every paid guest will get one raffle ticket and additional
raffle tickets will be sold at $5 each (funds go in the Ed. Fund). Maureen
Mestas offered a donation.
Old
Business: The Standing Rules were discussed briefly but it was decided to set
up a separate meeting just to discuss the Schooling Show rules and Awards in
the Standing Rules. Meeting at Cindy’s, Jan 7 at 11:00 am.
Meeting
Adjourned 9:15 pm.
Special Meeting of the Board
Jan. 7, 2016
Present:
Barbara Burkhardt, Nance McManus, Cindy K. Winfield, Dawn
Foster, John Collins.
This was a
meeting to work on the Standing Rules. The Awards and Schooling Show rules were
gone over and updated.
2:00 to 4:00
pm
Respectfully
submitted,
Barbara
Burkhardt